What is a COVID Safe business?
What is COVID Safe Check-in?
The COVID Safe Check-in tool on the Service NSW app allows customers, staff and visitors to check in at businesses across NSW, and helps organisations to remain COVID safe and meet requirements for the quick and accurate collection of customer contact details.
This data protects the community in allowing timely contact tracing by NSW Health.
Do I need to check in if I have been vaccinated for COVID-19?
Yes, you still need to check-in when you enter a venue.
What is the COVID Safe Check-in feature?
The COVID Safe Check-In feature on the Service NSW app provides a contactless method – a QR code – to record your visit to COVID Safe businesses.
What is a QR code?
A QR code is like a barcode that can be scanned using a mobile device to access a website or online tool.
When signing in to a COVID Safe business, you can:
- use your mobile phone camera or a QR code reader to scan the business’s QR code provided to them by the NSW Government, or
- ask the business to scan the QR code on your COVID-19 check-in card, as an alternative check-in method.
How do I scan a business' QR code?
- You scan the COVID Safe Check-in code with your phone camera or a QR code reader.
- The smartphone reads the QR code and:
- if the Service NSW app is already installed on your phone, this app will open and prompt you to confirm your contact details via the COVID Safe Check-in tool.
- if the Service NSW app is not installed on your phone, you'll be directed to a webpage where you'll be given the choice to download the Service NSW app to check in or check in using the Service NSW webform.
Why am I being checked in to previously visited locations when I use COVID Safe Check-in?
We are currently investigating a bug that is causing customers with Samsung phones to be checked into previous locations when they scan NSW Government QR codes with their phone camera.
If you experience this issue, please scan the NSW Government QR code using the scanner within the Service NSW app instead of your phone camera. To do this:
- open the Service NSW app
- tap on 'COVID Safe Check-in'
- check in use the scanning function within the tool.
Do I need a MyServiceNSW account in order to use the COVID Safe Check-in tool in the Service NSW app?
No, you do not need a MyServiceNSW account. You can complete a guest check-in (no account log-in required) using the COVID Safe Check-in tool in the Service NSW app.
If you do not wish to download the Service NSW app you can complete the Service NSW webform check-in.
What are the minimum operating systems for the Service NSW app and the webform?
To use the app, ensure you have the latest operating system:
- Android: Android 6 ("Marshmallow")
- Apple: iOS 10.
To use the webform, ensure you have the latest version of your browser installed.
Note: If your device isn't compatible with the minimum operating requirements, please ask staff for alternative ways to check-in.
Can I extend the login time for the Service NSW app so that I don’t have to enter my passcode every time I check-in?
Yes, you can extend the time you stay logged into the Service NSW app for up to 4 hours without needing to re-enter your passcode.
How do I change the login time for the Service NSW app?
If you would like to extend or reduce your login time for the Service NSW app, navigate to the settings page within the app by selecting the cog in the top right corner. Click on ‘auto log out’ under the ‘security’ header and you will be able to choose an auto log-out time from 5 minutes up to 4 hours.
Note: The default login time is 5 minutes.
What if I’m a carer/parent or guardian of a person, can I sign in on their behalf?
You can use the Service NSW app to register contact details for a dependant if that person is unable to complete their own electronic registration.
Can I sign in on behalf of someone, such as my family and friends?
You can use the Service NSW app to register contact details for another person if that person is unable to complete their own electronic registration. This might be because of age, disability or inability to understand the electronic registration device.
If you are signing in someone who isn’t a member of your household, make sure you confirm the best contact number for them. You should also show them the privacy notice displayed in the app.
I am under 18 – do I need to check in?
If you are under 18 and have a phone, or you are with someone who can check you in, please do so. If you are by yourself, and do not have a phone or device, you do not have to check in.
Do I need to check out every time I leave the business location?
When leaving the business location, you're encouraged to ‘check out now’ using the COVID Safe Check-in tool in the Service NSW app. Checking out is optional but does help with contact tracing.
I’ve received a notification reminding me to check out, what does this mean?
The Service NSW app will send you a notification 2 hours after you’ve checked in, to remind you to check out. This does not mean you have been automatically checked out. If you are ready to check out, you can click on the notification, which will open the Service NSW app and you will be prompted to ‘check out now’ or choose a different check-out time.
I forgot to check-out of the last location I visited and have checked in to another venue. How can I record when I checked out of the first location?
You can now check out in your COVID Safe history. To do this, simply navigate to the ‘history’ tab in the COVID Safe Check-in tool within the Service NSW app. You can then select the venue or business you would like to check out of, provided it is within 48 hours of checking in. Click ‘check-out’ and you will be prompted to select and confirm your check-out time.
How do I check-out of a shopping centre after I have checked in to other stores?
You can now check-out from your COVID Safe history. To do this, simply navigate to the ‘history’ tab in the COVID Safe Check-in tool within the Service NSW app. You can then select the venue or business name you would like to check-out of, provided it is within 48 hours of checking-in. Click ‘check-out’ and you will be prompted to select and confirm your check-out time.
Why can’t I check out after 48 hours?
To ensure we collect accurate details for NSW Health contact tracing, we have restricted the entry of check-out details to 48 hours.
What if I leave the business and return later, do I need to check in again?
Yes, you need to check in each time you enter a business.
You’re also encouraged to ‘check out now’ using the COVID Safe Check-in tool in the Service NSW app when you leave the business. Checking out is strongly encouraged to help with contact tracing as it provides a more accurate window of time as to when you were at the business.
If I visit a business that has QR codes displayed at the entry to all the different areas within the complex (for example, café, pool and restaurant), do I need to check in at each area?
Yes, you need to check in at each of the different areas where QR codes are displayed. Checking in to each area provides more accurate information as to where you were within the business and helps with contact tracing.
How do I check in when I visit a shopping centre with multiple retail shops?
When visiting a shopping centre, you must check in at the main entry point, and continue to check in to any retail premises, hospitality venue, entertainment facility or gym you visit within the shopping centre. This is also the case for all other multi-tenancy premises.
I do not have a mobile or I do not have my mobile with me. What do I need to do?
If you do not have a mobile phone or you're not carrying it with you, please check in via an alternative method provided by the business.
For customers without smartphones, the COVID-19 check-in card is a handy alternative to other manual check-in methods. Find out more about the COVID-19 check-in card.
There’s no internet connection at the business? What do I need to do?
Please check your phone’s internet connection and try again. If you’re still unable to get internet connection, please check in via the alternative method provided by the business.
For customers without smartphones, the COVID-19 check-in card is a handy alternative. Find out more about the COVID-19 check-in card.
I cannot scan the venue code on my device
To check in with the Service NSW app you need to enable the camera on your device through your device settings.
If it is still not working, please sign in via the alternative method provided by the business.
For what purpose will my information be used?
Service NSW will only collect your name, contact details (as available on your MyServiceNSW Account), and date and time of entry so that NSW Health may contact you for the purpose of contact tracing, should it be necessary.
Who has access to the contact details I gave when I checked in using the COVID Safe Check-in tool?
To protect customers’ privacy, businesses and organisations using the NSW Government QR code are not able to access the customer contact details submitted at check in.
Access to the customer contact details (name and phone number) provided at check-in is restricted to authorised personnel in Service NSW and NSW Health.
NSW Government regulatory bodies are also able to view the total number of COVID Safe Check-ins at a business for a specific time and date to ensure businesses are meeting their COVID Safe responsibilities. Regulatory bodies do not have access to customer contact details.
How long will my information be stored for?
The information you submit via the COVID Safe Check-in tool in the Service NSW app and the Service NSW webforms is stored securely for 28 days. After this time, Service NSW will permanently delete the record of your attendance. Any information transferred to NSW Health may be retained for more than 28 days in accordance with the Public Health Order.
Can I access my check-in history?
If you access the COVID Safe Check-in tool using your MyServiceNSW Account via the Service NSW app, you will be able to see the details of all previous check-ins for the past 28 days only. You will also be able to check out of a premises up to 48 hours after you check in to that premises. This will only be available on your device when you are logged in.
If you would prefer not to have a history of your check-ins, you can continue as a ‘guest’ user by logging out of your MyServiceNSW Account, and using the COVID Safe Check-in tool in the Service NSW app. This means you will not be able to view the 28-day COVID Safe Check-in history or check out of a premises after 48 hours.
How is my data protected?
The contact details submitted via the COVID Safe Check-in tool are stored securely on a NSW
What if I don’t want to provide my details?
Some businesses are required to record customers' contact details under the Public Health Order, to assist with any contact tracing that may be necessary. Under the Order, you’re required to provide your details upon entry to these businesses. If you choose not to provide your details, you’ll be refused entry.
Do I need to check in if I’ve already made a booking at the business or if they already hold information about me?
Yes. The business may collect and hold other types of personal information, such as loyalty cards or booking information, but this information can’t be used for the purposes of contact tracing.
How will I know if I've visited a business or organisation where an identified COVID-19 case has been?
People will be notified by NSW Health if a business or organisation they have checked in to is identified as a COVID-19 hotspot and advised of what they should do next.
View the latest COVID-19 news and updates.
I have the COVIDSafe app, do I need to sign in at the business?
Yes. The COVIDSafe app is a public health tool to help slow the spread of coronavirus in Australia. Businesses in NSW are required to record customers contact details to remain COVID Safe and assist with any future contact tracing that may be necessary.
Does the COVID Safe Check-in replace the federal COVIDSafe app?
No, the COVID Safe Check-in tool on the Service NSW app is to help businesses comply with record-keeping regarding who has attended their premises.
- It provides businesses with a free, reliable and easy to use solution for check-ins.
- It provides NSW residents with peace of mind their data is being stored securely.
- It provides NSW residents with one common, easy-to-use system.
- This system complements the COVIDSafe app.
How do I manage notifications on my device?
You can manage push notifications from the Service NSW app – at the top right, click the settings icon, select Notification Preferences, then make your choice for Push notifications.
The COVID-19 check-in card provides a quicker, alternative electronic check-in method for customers without a smartphone.
The COVID-19 check-in card is a hard copy card with a unique QR code that contains a customer’s registered contact details. Customers can present their card for scanning at participating businesses to electronically check in.
How does the COVID-19 check-in card work?
A customer can present their COVID-19 check-in card and have it scanned by a business as an alternative electronic check-in method.
When a business scans the QR code on the card, the customer’s registered contact details automatically populate in the Service NSW business online webform.
The customer’s check-in information is directly available for NSW Health’s contact tracing team in the event of a positive COVID-19 case.
How do I apply for the COVID-19 check-in card?
You will need to provide basic personal details such as your name and phone number. If you would like the card mailed or emailed to you, you will need to provide these contact details too.
Can I apply for a COVID-19 check-in card on behalf of someone else?
Yes, you can apply for the COVID-19 check-in card on behalf of someone else. We encourage you to create a QR code for a loved one who may not have a QR compatible device so they can check in to venues. You do not need proof of identity, a power of attorney or enduring guardianship to do this. However, please note it is an offence to provide false or misleading information
Do I have to use a COVID-19 check-in card?
No, the NSW Government developed the COVID-19 check-in card to make it easier for people without smartphones to electronically check in.
The card is an optional, alternative check-in method.