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If you want to start a road freight transport business in Sydney or the rest of NSW, you can use this page as a guide to get you started.

You may only need to complete some of these transactions. For example, you can register a business name even if you don't want to operate as a company.

Before you invest time and money in setting up your business, make sure you put together a business plan and carefully consider how viable your business is. Many businesses fail when these things aren’t considered. Get in touch with the Office of the NSW Small Business Commissioner or an industry association to get advice specific to your area.

Consider this list an ideal starting point to find out what's relevant to starting your road freight transport business.

Before starting a small business, it's important you choose the best structure for your business type. The most commonly used business structures are sole trader, company, partnership, and trust. 
 

Set up as a sole trader
Operating as a sole trader is the simplest and cheapest business structure you can set up. You control and manage the business, and although you 'trade' on your own, you can still employ people to work for you.

  • Cost: free, but $34 for 1 year, $80 for 3 years to register your business name
  • Time: varied

Register a company
If you've decided a company structure is best for your business, you'll need to register your company with the Australian Securities and Investments Commission.

  • Cost: between $387 and $469, depending on the company type
  • Time: about a week to organise all the necessary documents

Register a limited partnership
If you’ve decided a limited partnership structure is best for your business, you’ll need to register the limited partnership with the NSW Fair Trading’s Registry Services.

  • Cost: $381
  • Time: about a week to organise all the necessary documents

Set up a trust business structure
A trust is an obligation imposed on one person or entity – the trustee, to hold property for the benefit of another – the beneficiary. The trustee can be an individual or a company, the latter providing some asset protection.

  • Cost: varied, but expensive
  • Time: varied

Register a co-operative
If you've decided a co-operative is best for your business, you'll need to register the co-operative with NSW Fair Trading's Registry Services. 

  • Cost: $363
  • Time: about a week to organise all the necessary documents

Register an Australian Business Number (ABN)
You don't have to register for an ABN, but an ABN will let you claim Goods and Services Tax credits, energy grants credits, register an Australian domain name, plus more.

  • Cost: free
  • Time: about 15 minutes

Apply for an Administrator AUSkey
An AUSkey is a unique secure login linked to an Australian business number (ABN), which allows you to access and send business information to government online

  • Cost: free
  • Time: about 30 minutes

Register a business name
You'll need to register a business name, unless you're a sole trader or partnership and your business name is exactly the same as your or you and your partner's first and last names. You'll need an ABN or ABN application number to register your business name. 

  • Cost: $34 for 1 year, $80 for 3 years
  • Time: about 10 minutes

Register your business for Goods and Services Tax (GST)
You must register your business for GST if your GST turnover is $75,000 or more.

  • Cost: free
  • Time: about 20 minutes

Apply for a business Tax File Number
If you've decided a company, trust, or partnership structure is best for your business, you'll need to apply for a business Tax File Number. 

  • Cost: free
  • Time: about 1 day to prepare application and attend an interview

Apply for an individual Tax File Number
If you’ve decided a sole trader structure is best for your business, you’ll need to apply for an individual Tax File Number.

  • Cost: free
  • Time: about 1 day to prepare application and attend an interview

Register for PAYG withholding
You'll need to register for PAYG withholding if you need to withhold tax (on behalf of the Australian Tax Office) from payments you make to employees, contractors, or other businesses that haven't supplied you an ABN.

  • Cost: free
  • Time: varies, depending on your individual circumstances

Get liability insurance for your business
You can choose to take out public liability, professional indemnity, or product liability insurance. Public liability insurance protects you and your business against the risks of damage or injury to people or property. While it's not mandatory, it's essential for a business.

  • Cost: varied, depending on your business needs
  • Time: about 1 hour

Register for fuel tax credits
You may be eligible to register for fuel tax credits for the fuel used by your business. 

  • Cost: free
  • Time: about 30 minutes

Apply for a Heavy Vehicle Licence (LR, MR, HR and HC)
Before you can drive a heavy vehicle you need to have the appropriate licence for the class of vehicle. You can then drive any class of vehicle below your licence class, with the exception of motorcycles.

  • Cost: $56 to $178, depending on whether it's a 1, 3 or 5 year licence, plus $36 for HVCBA participation and logbook. Free, if you're a pensioner
  • Time: varied

Apply for a Heavy Vehicle Licence (Multi-Combination Only)
You can apply to upgrade your Driver's Licence to a Heavy Vehicle (Multi-Combination) Licence after you have held either an HR or an HC licence for a period of at least one year. 

  • Cost: $56 to $178, depending on whether it's a 1, 3 or 5 year licence, plus $36 for HVCBA participation and logbook. Free, if you're a pensioner
  • Time: varied

Apply for a Heavy Vehicle Registration
Heavy vehicles with a Gross Vehicle Mass of more than 4.5 tonnes need to be registered. 

  • Cost: varies, depending on the vehicle type, GVM, number of axles and the nominated configuration
  • Time: varied

Register a heavy vehicle under the Federal Interstate Registration Scheme
If you operate a heavy vehicle with a Gross Vehicle Mass (GVM) over 4.5 tonnes, solely for interstate trade or commerce operations, you can register under the Federal Interstate Registration Scheme (FIRS).

  • Cost: varied, depending on the registration and inspection requirements for the vehicle
  • Time: varied

Comply with Heavy Vehicle National Law 
Under Heavy Vehicle National Law, you're responsible for complying with regulations for fatigue management, mass, dimension and loading, and vehicle standards.

  • Cost: free
  • Time: about 1 hour to read through the documents

Comply with Chain of Responsibility laws 
Everyone in the supply chain has a responsibility to ensure Heavy Vehicle National Law and regulations are followed, including all drivers, consignors and consignees, directors, partners and managers. 

  • Cost: free
  • Time: about 1 hour to read through the documents

Request a National Driver Work Diary
Drivers of fatigue-regulated heavy vehicles must complete and carry a National Driver Work Diary if they drive more than 100 kms from their home base. Drivers operating under Basic Fatigue Management (BFM) or Advanced Fatigue Management (AFM), must also carry a diary, regardless of the distance they travel from their home base.

  • Cost: $25
  • Time: about 15 minutes to complete the application form

Apply for accreditation under the National Heavy Vehicle Accreditation Scheme
The National Heavy Vehicle Accreditation Scheme (NHVAS) is a formal process for recognising operators who have robust safety and other management systems in place.

  • Cost: from $111, depending on the module and number of vehicles
  • Time: varied

Apply for a B-double access permit
If you want to drive a B-double outside the approved B-double road network, you'll need to apply for an access permit through the National Heavy Vehicle Regulator.

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a Class 3 (Miscellaneous) vehicle access permit
If your heavy vehicle doesn't comply with mass, dimension or operating requirements set out in a gazette notice, you'll need to apply for a Class 3 (Miscellaneous) access permit through the National Heavy Vehicle Regulator. You may also require a Class 3 permit if you're operating under a jurisdictional permit-based scheme.

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a Higher Mass Limits (HML) vehicle access permit
If you want to drive a Higher Mass Limits (HML) vehicle outside the approved HML road network, you'll need to apply for an access permit through the National Heavy Vehicle Regulator.

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a Class 1 Oversize Overmass (OSOM) vehicle access permit 
If your oversize overmass vehicle doesn't comply with mass, dimension or operating requirements set out in a gazette notice, you can apply for a Class 1 Oversize Overmass (OSOM) vehicle access permit through the National Heavy Vehicle Regulator.

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a Performance-Based Standards (PBS) access permit 
If you want to travel on the Performance-Based Standards (PBS) road network, or on a route that is outside the network of your particular heavy vehicle, you'll need to apply for an access permit through the National Heavy Vehicle Regulator. 

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a road train access permit 
If any part of your journey is on a road outside the approved road train network, you'll need to apply for an access permit through the National Heavy Vehicle Regulator.

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a Special Purpose Vehicle (SPV) access permit 
If your Special Purpose Vehicle (SPV) doesn't comply with the mass, dimension or operating requirements set out in a gazette notice, you'll need to apply for a Class 1 Special Purpose Vehicle (SPV) access permit through the National Heavy Vehicle Regulator. 

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Apply for a tow truck vehicle access permit 
If your tow truck doesn't comply with prescribed mass or dimension requirements, you'll need to apply for an access permit through the National Heavy Vehicle Regulator. 

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Plan a road freight journey
You'll need to plan your road freight journeys and identify the access permits you may require. The National Heavy Vehicle Regulator manages the passage of heavy vehicles and provides resources to help you plan your journeys.

  • Cost: free
  • Time: varied

Apply for the Intelligent Access Program 
Enrolment in the Intelligent Access Program is a mandatory road condition for certain permits and vehicles, and may also be imposed as a condition by a Road Manager. 

  • Cost: free
  • Time: varied

Apply for Third Party Approval
If your heavy vehicle exceeds certain mass and/or dimension limits, you may need to get Third Party Approval, along with your access permits, to travel on the road network. This depends on your vehicle, its proposed route, and the state or territory you're travelling within or across.

  • Cost: free
  • Time: varied

Submit a transport management plan
You may need to submit a transport management plan as part of your application for a Class 1 Oversize Overmass (OSOM) vehicle access permit. 

  • Cost: free
  • Time: varied

Apply for an agricultural vehicle access permit 
If your agricultural vehicle doesn't comply with mass, dimension or operating requirements set out in a gazette notice, you can apply for a Class 1 agricultural vehicle access permit through the National Heavy Vehicle Regulator. 

  • Cost: $70, plus additional fees payable to a Road Manager, if required
  • Time: varied

Enrol in the NSW Livestock Loading Scheme
If you transport livestock by road in NSW, you may be eligible for the NSW Livestock Loading Scheme to allow vehicles to operate with increased mass limits. 

  • Cost: $92 per operator, and an additional $30 per vehicle
  • Time: about 30 minutes to complete the form. Allow up to 14 days for processing

Participate in the NSW Grain Harvest Management Scheme 
If you transport grain by road in NSW, you may be able to participate in the NSW Grain Harvest Management scheme and exceed the regulated total mass limits by up to 5%. 

  • Cost: free
  • Time: about 30 minutes to read through the documents

Apply for a food transport business licence
If your road freight transport business transports food products, such as milk, meat, plant products, eggs, or seafood, you'll need to hold a licence with the NSW Food Authority. 

  • Cost: $332 per vehicle, plus $50 application fee, and $50 for company search administration fee if required
  • Time: about 30 minutes to submit the form. You'll be notified within 10 working days of the licence approval process. Your application should be finalised within 90 days

Meet food safety requirements
Your food business must meet Australian New Zealand Food Standards Code requirements.

  • Cost: varied, depending on your business needs
  • Time: about 1 hour to work through the training, then ongoing maintenance

Apply for a dangerous goods driver's licence 
You’ll need to have a dangerous goods driver’s licence if you want to transport dangerous goods in a receptacle with a capacity of more than 500 litres, or if there is more than 500 kilograms in a single receptacle.

  • Cost: $57
  • Time: at least 16 hours for the training course, about 30 minutes for a doctor's appointment, about 15 minutes to complete the form, and then up to 20 working days once your application is received

Apply for a dangerous goods vehicle licence 
You’ll need to have a dangerous goods vehicle licence if you want to transport dangerous goods in a receptacle with a capacity of more than 500 litres, or if there is more than 500 kilograms in a single receptacle.

  • Cost: $87 per vehicle
  • Time: about 15 minutes to complete the form, and then up to 20 working days once your application is received

Comply with dangerous goods legislation
Before transporting dangerous goods, you need to understand the Australian Dangerous Goods code and legislation. 

  • Cost: free
  • Time: about 1 hour to read through the documents

Apply for a licence to transport explosives and/or security sensitive dangerous substances
If you want to transport explosives and/or security sensitive dangerous substances, you’ll need to apply for a licence through WorkCover. If you don’t already have security clearance to handle explosives, you can apply for the licence and security clearance at the same time.

  • Cost: $1,992 plus $162 if you need to apply for a security clearance
  • Time: varied

Prepare a security plan for storing explosives and/or security sensitive dangerous substances
You'll need to submit a security plan as part of your application for a licence to store explosives and/or security sensitive dangerous substances. 

  • Cost: free
  • Time: varied

Comply with Fair Work requirements
If you’re employing staff you must comply with Fair Work requirements like minimum pay and conditions.

  • Cost: varied, depending on your business needs
  • Time: about 1 hour to read through the documents

Comply with long service leave requirements
If you're employing staff you must comply with NSW Industrial Relations requirement to pay long service leave.

  • Cost: varied, depending on your employees' periods of service
  • Time: varies

Paying employees at award rates
You must make sure you're providing at least minimum wages and conditions for your employees. These conditions are covered in the awards.

  • Cost: free
  • Time: a few hours to read through the conditions

Use the Superannuation Guarantee Contributions Calculator
Use the calculator to check the super contributions you need to pay your employees. 

  • Cost: free
  • Time: about 15 minutes

Comply with work health and safety laws
You must comply with work health and safety (WHS) laws so that people who come into contact with your business (customers, contractors or visitors) are kept healthy and safe.

  • Cost: varied, depending on your business needs
  • Time: about 2 hours to work through the training modules, then ongoing maintenance as required

Apply for a workers compensation insurance policy
If you're going to pay more than $7500 a year in wages, you'll need to have a workers compensation insurance policy.

  • Cost: varied, depending on your business needs
  • Time: about 30 minutes

Managing contractors and employees
You have different responsibilities if you engage contractors rather than permanent employees. It's important for you to learn about the differences.

  • Cost: free
  • Time: ongoing

Comply with Road Safety Remuneration Orders
Your obligations to your permanent employees or independent contractors (owner drivers) may change if the Road Safety Remuneration Tribunal makes an enforceable Road Safety Remuneration Order. 

  • Cost: free
  • Time: about 1 hour to read through the documents, then ongoing maintenance as required

    Register for the small business grant
    If you're within the payroll tax threshold, and intend to increase the number of full time, part-time and/or casual workers in your business, you may be able to register for the Small Business Grant.

    • Cost: free
    • Time: varied

    Register a trade mark
    A trade mark (sometimes called a brand) is the way you show your customers and the public who you are.

    • Cost: varied, depending on the method you choose to apply. There is no fee to actually 'register' the trademark.
    • Time: about a week to organise all the necessary documents

    Register a domain name for your business
    With an ABN, you can register a website name that ends with '.au'.

    • Cost: varied, depending on your provider
    • Time: about 10 minutes

    Apply for a high risk work licence
    You’ll need to hold a high risk work licence to do high risk construction work, including operating cranes, forklifts, hoists and pressure equipment. You’ll need to complete high risk work training before starting work or applying for a card.

    • Cost: from $70.50 per class for the application, plus training course fees
    • Time: varied, depending on the course. After application, your licence will be sent to you within 30 days

    Apply for a Maritime Security Identification Card 
    If you need unmonitored access to a maritime security zone, you must hold a Maritime Security Identification Card. 

    • Cost: varied, depending on the training provider
    • Time: varied

    Small businesses are important to the NSW economy. Service NSW is trialling services to support one of these key areas – the road freight transport industry. 

    We welcome your feedback on the information provided, and on how we could improve our services. Please Contact us to share your thoughts.

    Source url: https://www.service.nsw.gov.au/transaction/start-road-freight-transport-business-nsw