Transfer a vehicle registration due to the death of the registered operator

If you need to transfer a vehicle registration to another person because the vehicle owner is deceased, you can do this at a service centre.

• your proof of identity
• a completed Transfer of Registration form
• ONE of the following pieces of documentation confirming the deceased's status:
  • the death certificate (original or copy)
  • a newspaper death notice
  • a letter from a solicitor or the NSW Trustee & Guardian advising that the person is deceased
  • a completed Advice of Death form together with a proof of identity document of the deceased
  • in the case of a missing person presumed deceased, a 'Presumption of Death Order' issued by the Supreme Court (original or copy).

In addition:

If there is a Will, and

•  the vehicle is being transferred to a beneficiary or executor:
  • a copy of the relevant section of the will or probate document naming the new operator as the beneficiary or executor, or
  • signed, written advice from a solicitor, or
  • signed, written advice from NSW Trustee & Guardian.
• there is more than one executor:
  • a document signed by all the executors authorising the transfer of registration, unless the Will states the executors can act jointly or severally –
    • 'jointly and severally' means any one of the executors can sign a document without the signature of the other(s).
• the vehicle is being transferred to the surviving joint registered operator (if previously registered in two names):
  • a copy of the relevant section of the will or probate document and a letter, signed by both parties, outlining the agreement between the beneficiary/executor and the surviving joint registered operator, or
  • signed, written advice from a solicitor including details of the agreement.

If there is not a Will, and

• the vehicle is being transferred to the administrator of the estate:
  • a copy of the Letter of Administration, issued by the Supreme Court (if available), or
  • a Statutory Declaration completed by the administrator stating that they are the appointed administrator of the estate.
• the vehicle is being transferred to the surviving joint registered operator or the next of kin:
  • a Statutory Declaration completed by the surviving joint operator stating:
    • their relationship with the deceased (eg husband or wife of deceased)
    • that to their knowledge there is no administrator for the estate
    • that to their knowledge there is no will
    • the reason they are entitled to transfer the registration into their name
    • that there is no other closer relative who would be given preference or is entitled to the registration (if transferring to next of kin).

1. Download and complete the Application for Transfer of Registration – PDF.
2. Download and complete the Advice of Death – PDF (if applicable).
3. Gather all other supporting documents.
4. Visit a service centre and submit your application.

• Stamp duty and transfer fees don't apply if the vehicle is transferred into the name of one of the following:
  • a beneficiary or executor nominated in a will
  • the administrator of the estate
  • the surviving joint registered operator
  • the next of kin
  • a different proven beneficiary in a subsequent transfer. (For example, if the registration is transferred into the name of a person listed above, and then subsequently transferred to a different proven beneficiary.)
• If the vehicle is disposed of/sold without being transferred to a person named in a will or other acceptable document, the new operator must meet the normal requirements to transfer the registration.
• Transport for NSW has strict requirements for transfers in order to protect:
  • the deceased person’s estate from fraudulent or malicious dealings
  • all registered operators from unauthorised transfers on the basis that they’re deceased when they’re not.