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A birth certificate is an official copy of the birth registration and is often used to help establish a person's identity. When you apply for a standard birth certificate, you also have the option to purchase a commemorative certificate to keep as a memento.

You can apply online for a birth or adoption that occurred in NSW.

Apply online
  • the birth registration details
  • your/the applicant's personal and contact details
  • personal identity documents as specified on the form
  • a scanner or phone/tablet camera so you'll be able to upload copies of the documentation required
  • company documents (if applicable)
  • evidence you have permission to be provided with the birth certificate (if applicable).
Apply online
  1. Ensure you meet the requirements in 'Who's eligible?'.
  2. Select the 'Apply online' button.
  3. Check the 'Yes' button.
  4. Enter the birth registration details.
  5. Enter your/applicant's details.
  6. Verify you're not a robot with reCAPTCHA.
  7. Decide on the type/design/number of certificate/s required.
  8. Confirm your delivery and order details.
  9. Select and upload copies of all the required identification documents.
  10. Read and acknowledge the declaration.
  11. Enter your payment information.
  12. Submit your application for processing.

If you don't wish to apply online, you can complete a Birth Certificate Application – PDF and lodge it with the required documentation:

Registry of Births, Deaths & Marriages
GPO Box 30
Sydney NSW 2001

Apply online

This application form can only be used if the birth occurred in NSW.

  • If you're the person to be named on the certificate, or a parent of the person to be named on the certificate, the birth certificate can be issued to you. You must provide:
    • 3 copies of your own identification.
  • If you're not the person to be named on the certificate, or a parent of the person to be named on the certificate, you must provide:
    • a letter giving permission from the person named on the certificate or their parent, including their address, daytime telephone number and signature
    • 3 copies of identification from the person giving permission
    • 3 copies of your own identification.
  • If you're a solicitor applying for a certificate on behalf of your client, you must provide:
    • a letter on company letterhead stating the reason required ('legal' is not sufficient – a specific reason is needed, such as Probate, Estate Administration), together with your client's name
    • a copy of your Law Society ID Card or Practising Certificate
    • payment made by company or trust cheque, or company credit card.
Apply online
  • If you begin filling in the online application form and want to save it to complete later, it's a simple step to resume your application
  • You're able to check the status of your application online.
  • You can find out how much a new birth certificate will cost on the Births, Deaths & Marriages website
  • If the birth occurred 100 or more years ago and you don't need a certificate for official use, please refer to the Order a Family History Certificate transaction.
  • Make sure that the copies of the documents you have scanned or photographed are clear and easy to read. The file types can be TIFs, JPGs or PDFs.
  • On successful receipt of your application form and payment you'll be sent a tax invoice to the email address you provided. You also have the option to print the summary page, or your entire application form.
  • Your certificate will be mailed using registered post, you can't get a certificate from a service centre.
  • Check the turnaround times by visiting Registry of Births, Deaths & Marriages
  • Turnaround times commence when applications are received in full compliance with Registry requirements, and exclude delivery time.
  • If you change your mind, or decide the certificate is no longer required, your application fee will not be refunded.
  • If you'd like your certificate to be faxed to an Australian passport office, consulate or embassy, you'll need to make that request at the same time as your application, as stand alone requests are not accepted. Please include a request letter if mailing your application. 
  • Make sure that you indicate which destination office you want the certificate faxed to.
  • Certificates are not faxed to foreign embassies, work fax numbers or personal fax numbers.
  • There is an additional payment attached to this request.
  • To make sure that you have all the information and documentation you need to complete this transaction, please visit Registry of Births, Deaths & Marriages

Privacy

This information is being collected by the NSW Registry of Births, Deaths & Marriages for the purpose of assessing your application for a birth certificate.

Service NSW does not collect or maintain any personal information in relation to this transaction.

For further information on how your personal information is handled, please visit Registry of Births, Deaths & Marriages

Apply online

Payment methods

For online or phone transactions, you can pay with:

  • credit or debit card (MasterCard, Visa, or American Express).

For transactions in person at a service centre, you can pay with:

  • cash (in Australian currency)
  • cheque (personal, bank or agency drawn)
  • money order
  • credit or debit card (MasterCard, Visa, American Express* or EFTPOS), or
  • Android Pay app.

Please note that you may need to pay a merchant fee when paying by credit or debit card.

* Unfortunately, some locations may not accept American Express.

Need help?

We’re happy to help you with this transaction.

Feel free to call us on 13 77 88 or visit a service centre

Source url: https://www.service.nsw.gov.au/transaction/apply-birth-certificate